AI-powered access control

End-to-end access management for Hikvision estates, clubs, and campuses

Onboarding, visitor pre-registration, contractor passes, live reporting, and POPIA compliance on top of your existing HikCentral setup. No hardware changes, no licence swaps.

Self-service resident enrollment
Visitor and contractor pre-registration
Live dashboards and incident timelines
Request a demo
The problem

Every access change requires a physical visit to the guardhouse

Hikvision hardware is excellent. The management software is not. Resident enrollments, contractor passes, visitor pre-registration, move-out offboarding - HikCentral assumes you walk up to it every single time. For a modern estate or club, that is hours a week of admin time and a real security gap.

New resident or member fills in a paper form or PDF.
They make an appointment with the security person responsible for enrollment.
Both must physically meet at the guardhouse, same time, same place.
Security person manually types the details into the Hikvision system on the guardhouse computer.
A photo is taken right there using the Hikvision device.
Person is enrolled and they test it at the gate.

This requires a physical appointment, both parties present, around 5 minutes per person, the guardhouse computer to be accessible, and one person at a time. It becomes a total bottleneck. It is impossible on weekends or holidays unless someone staffs the guardhouse.

For a site going live with 2,000 people: 2,000 individual appointments. One at a time.

That is operational drag before the system starts delivering value.

Some estates have improved this slightly with digital forms sent via WhatsApp, but even those still require heavy manual work per person: downloading photos, copy-pasting data, assigning access levels, and checking whether the person is actually allowed access. Neither approach scales beyond a handful of people per week.

The solution

OnboardAI handles everything HikCentral doesn't

HikCentral is great for hardware and gate events. OnboardAI is great for everything else: onboarding, day-to-day access management, visitor flow, and reporting. Your existing Hikvision devices stay exactly as they are. We sit on top and add the operational layer.

Resident self-enrollment on any phoneMembers submit their own photo and ID from WhatsApp, email, or a QR code. No guardhouse appointments.
Visitor and contractor pre-registrationResidents send guests a link. Guests upload photo and ID. Access is time-boxed and auto-expires. Recurring passes for gardeners, domestic staff, and pool services.
Live dashboard and incident timelineSee who is on site in real time. Reconstruct access events after an incident. Export compliance reports in one click.
Automatic HikCentral sync with full audit trailEvery approval flows through the HikCentral API. Every admin action is logged. POPIA-compliant by design.
Security and compliance

POPIA compliant by design

Your information is used for one purpose only: access control at the site. It is never sold, never used for marketing or advertising, and never shared with third parties. Photos are deleted after 72 hours, ID numbers are stored as one-way hashes (never in plain text), and every admin action is logged.

Never sold, rented, or shared with any third party
Never used for marketing or advertising
Used only to enrol you for access, and for nothing else
Facial template stays on the site's own on-premises equipment
Photos deleted after 72 hours
ID numbers hashed, never stored in plain text
SA ID validation (Luhn) and duplicate detection
Duplicate face detection on submission
Full audit trail of every admin action
Getting started

Five steps from setup to go-live

1

Deploy OnboardAI on a server

Provision a server, either a cloud VPS or an on-site machine at the site office. OnboardAI can be installed and running quickly.

2

Configure the access control connection

Install the lightweight on-site agent on a machine with network access to your access control system. Paste in the connection details from the admin panel. This is a once-off setup with your IT team.

3

Import your member list

Upload a CSV with your current member or resident list. OnboardAI uses this to validate new enrollments and match them against known people.

4

Share the onboarding link

Generate an enrollment link from the settings panel. Share it via WhatsApp broadcast, email, or print the QR code for reception. Members can start enrolling immediately.

5

Review and approve from the dashboard

Log in to the admin dashboard to see incoming enrollments. AI-verified submissions can be bulk-approved in one click, then queued for automatic transfer to the access control system.

Get in touch

Request a demo for your site

Tell us about your estate, golf club, business park, or office campus. We'll walk through your current setup, what OnboardAI would add, and how rollout would work with your IT team.

Request a demo Back to top